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NOTICE OF REQUEST FOR PROPOSAL: ELECTORAL OFFICER

The British Columbia Assembly of First Nations (BCAFN) is a provincial-territorial organization
representing 203 First Nations in British Columbia.
 
The BCAFN will be hosting its 14th Annual General Meeting (AGM) on October 11-13, 2017 at the
Musqueam Recreation Centre, Musqueam Territory, in Vancouver, B.C. BCAFN is requesting
proposals for an Electoral Officer to oversee the nomination and electoral process for:
 
1. BCAFN Regional Chief – 3 year term
2. BCAFN Board Director Member – 2 year term
3. BCAFN Board Director Member – 2 year term
4. BCAFN Board Director Member – balance of current term, ending in 2018
5. BCAFN Board Director Member – balance of current term, ending in 2018
6. BCAFN Female Youth Representative – 3 year term
 
Objective
The objective of this Request for Proposal (RFP) is to inform and solicit applications from qualified
candidates who will possess a high degree of professionalism, integrity, and confidentiality as the
Electoral Officer. Please submit your application in confidence to This email address is being protected from spambots. You need JavaScript enabled to view it. by
June 30, 2017.
 
The date of appointment will be no later than August 1, 2017. The Electoral Officer shall be
designated by the Board of Directors and accountable to all members of the BCAFN.
 
The Electoral Officer must be prepared to assume office at least ten (10) weeks prior to the
election. The Electoral Officer ceases function two (2) weeks after the election, provided there
have been no challenges to the electoral result.
 
The proposal must include:
1. A statement and description of the resources required to complete the election process,
including software and intellectual material;
2. A statement of experience;
3. A cost breakdown including fees and other expenses;
4. A statement of what you would require from the BCAFN; and
5. The name of three (3) references which have used the services of the Bidder as Electoral
Officer.
 
Rights of the BCAFN
The BCAFN reserves the right to:
a) Reject any or all proposals received in response to this Request for Proposals;
b) Enter into negotiation with one or more Bidders on any or all aspects of their respective
proposals;
c) Accept any proposal in whole, or in part;
d) Cancel and/or re-issue the modified version of a given RFP requirement, including the
right to request a confirmation of the Bidder’s legal status and signed documentation;
and
e) Award contracts without competition for follow-up work, if any, to the selected Bidder
for a given project requirement.
 
BCAFN Governance Manual Section V: Elections Policy and Procedure
 
Please find below information regarding the appointment and responsibilities of the Electoral
Officer:
The BCAFN shall appoint an Electoral Officer who will oversee the nomination and election
process at annual general meetings.
 
The Electoral Officer shall be designated by the Board of Directors, through a Board resolution,
and be accountable to all members of the BCAFN. An Electoral Officer may be removed if five
(5) members of the BCAFN register a complaint in writing with the Board of Directors about
the Board’s selection for Electoral Officer. The complaint shall set out, in detail, the basis for
the removal. The Board, by majority vote, if satisfied with the reasons, shall vacate its selection
and the BCAFN auditors will serve as Electoral Officer.
Once in office, the Electoral Officer must conduct him or herself honestly and with
integrity, complying with the requirements of the Society Act, the BCAFN Constitution
and Bylaws, these policies and procedures, and in light of principles of natural justice
and procedural fairness.
 
The Electoral Officer is responsible for:
(a) preparing nomination forms and receiving nominations of candidates for the
Office of the Regional Chief, Board of Directors, Male or Female Youth
Representative, and/or Women’s Council Representative;
(b) determining the eligibility of candidates in accordance with the Society Act, the
BCAFN Constitution and Bylaws, and the BCAFN Governance Manual;
(c) in consultation with the Secretary, preparing the voter list;
(d) furnishing the voter list to the scrutineers at least fourteen (14) calendar days
before the election and securing each scrutineer’s written acknowledgement
that the voter list is complete in advance of the election;
(e) subject to direction from the Board of Directors, setting the form of
the ballot;
(f) making all administrative arrangements in connection with the election
and any subsequent by-elections including fixing the number and
location of polling stations and the preparing and posting notices;
(g) ensuring any proxy appointments received by the Regional Chief are
properly documented and noted on the voter list;
(h) resolving any disputes about voter eligibility on the day of the election;
(i) ensuring every person eligible to vote has a reasonable opportunity to do so;
(j) ensuring that a separate vote is conducted for each position or issue on the ballot in
accordance with the BCAFN Constitution and Bylaws as well as this policy;
(k) supervising the tally of all votes;
(l) determining the status of spoiled or irregular marked ballots;
(m) securing the voters list, ballots, and ballot boxes;
(n) giving such directions or instructions as the Electoral Officer thinks necessary for the
proper conduct of the vote;
(o) promptly announcing the election results to the BCAFN Assembly; and
(p) providing a final electoral report to the BCAFN Board of Directors after the election.
Where the Electoral Officer is unable or unwilling to perform his or her responsibilities for
whatever reason, he or she must immediately notify the Board of Directors. Should the issue
not be resolved among the membership within a reasonable period of time, any member may
seek direction on electoral matters from the British Columbia Supreme Court.
 
Miscellaneous
 
Price
Bidders must provide a firm fixed price, including administrative fees, travel, material costs, printing
of draft concepts, and GST.
Confidentiality
Submissions will be considered confidential information by the BCAFN and will be used solely for the
purpose of selecting the successful Bidder.
Questions
All proposals will be acknowledged. Your proposal submission must be received by June 30, 2017.
Submissions and questions may be sent by mail, fax or email to:
Delaine Friedrich, Policy Analyst
BC Assembly of First Nations
312-345 Chief Alex Thomas Way
Kamloops, BC
V2H 1H1
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office: 250.314.1511
Cell: 250.682.4697
Fax: 250.828.9893

Resource Protection Coordinator - Caretakers of the Land

Job Title: Resource Protection Coordinator

 

Company: Yucwmenlúcwu (Caretakers of the Land) 2007 LLP

 

Report to: Environment Manager – Adam Neil

Submit Resume to: Executive assistant - Peggy Joe

Hours of work: Permanent - Full time

 

Effective Date: July 1, 2017

 

Position Summary:

The Resource Protection Coordinator will assist with review, coordination, response, and tracking of referrals in collaboration with the Splatsin Title and Rights Department. Management and coordination of cultural heritage preliminary field reconnaissance (PFR) assessments will be a key function of this position. Reporting directly to the Yucwmenlúcwu Environment Manager, the Resource Protection Coordinator will work closely with the Splatsin Title and Rights Director.

This position will be primarily office based, with some field based activities required. Training and mentorship opportunities will be provided to the successful candidate. This is a career track position, with the successful candidate forming an integral part of Yucwmenlúcwu’s Resource Management Team.

Duties and Responsibilities:

 

  1. Project Management and Coordination
  • Develop work plans and budgets for assigned works;
  • Assign tasks to team members, coordinate scheduling, and oversee implementation of works;
  • Track project time allocations, expenses, and completed works against work plans;
  • Oversee organization of field data collection and implement QA/QC measures;
  • Collaborate on projects with other Secwepemc Communicates; 
  • Prepare project deliverables, including field forms, maps, photos, and reports; and
  • Ensure Company safety standards and processes are met by project team members.

 

  1. Client Liaison and Business Development
  • Communicate Splatsin interests and relay concerns to the appropriate representative;
  • Develop project approaches and solutions to meet both parties’ needs;
  • Maintain frequent and clear communications with clients on projects, and;
  • Explore business development opportunities with new and existing clients;

  1. Referral Coordination
  • Coordinate referral review, response, and tracking as needed;
  • Coordinate referral leads and responses with senior archaeology and environmental staff;
  • Prioritize referrals based on criteria developed by Splatsin;
  • Work with the Title and Rights Director and Environment Manager to ensure Splatsin interests and concerns are conveyed, and;
  • Demonstrate an understanding of Splatsin cultural heritage.

  1. Training, Mentorship, and Supervision
  • Assist with the development of a Company training and mentorship program;
  • Supervise several  technicians assigned to cultural heritage PFR assessments;
  • Monitor team experience, skills, and performance on an ongoing basis, and;
  • Develop career and professional development plans for assigned staff.

Qualifications and Requirements:

  • Knowledge and experience working with a First Nations Community
  • Previous experience and understanding of First Nations cultural heritage
  • Demonstrated experience with First Nations referral processes
  • Previous experience managing and implementing multiple large projects
  • Minimum of 2 years project management and supervisory experience
  • Advanced ability to organize, prioritize, multi-task, and manage time
  • Self-motivated, able to work with minimum to no supervision
  • Strong desire to advance one’s career and skill set
  • Excellent written and oral communication skills
  • Solid team player and interpersonal skills
  • Strong conflict resolution skills
  • Discretion and respect for confidentiality
  • Proficient computer skills and experience with MS office Suite
  • Previous experience using GPS and iPad units
  • Physically fit and willing to work extended hours
  • Valid driver’s license required
  • Use of reliable vehicle with appropriate insurance for work related purposes

Tk’emlúps te Secwépemc - Secwepemctsin Language Teacher

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community. As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

DEPARTMENT: Sk’elep School of Excellence
SUPERVISOR: School Principal
POSITION TITLE: Secwepemctsin Language Teacher
TERMS: Contract (Maternity Leave: September 2017 to May 2018)
JOB REFERENCE#: 2017 - 049
Reporting to the Principal, the Secwepemctsin Language Teacher is responsible for instruction of the Secwépemc language and culture to students in all grades.

DUTIES AND RESPONSIBILITIES:

• The teacher will plan and implement Secwépemc Language instruction based on the learning outcomes in the Tk’emlupsemc Native Language Program.
• The teacher accepts responsibility for the academic success of his/her students and for creating a positive learning environment.
• The teacher is responsible for classroom management and discipline consistent with the authority, support, and guidance of the Principal, School Policy and Secwépemc tradition.
• The teacher will prepare a yearly overview for the school year, as well as unit plans and daily lesson plans.
• The teacher will provide instruction for a math and/or reading group as a part of the school-wide math and reading programs.
• The teacher will assess student progress and prepare report cards based on the yearly reporting periods.
• The teacher will participate in the planning and implementation of cultural activities in the school.
• Performs all duties and responsibilities in accordance with Sk’elep School policies, standards, and procedures, and as directed by the Principal.
• Maintain confidentiality on all matter relating to the affairs of Sk’elep School of Excellence.
• The teacher performs other duties as directed by the Principal.

POSITION QUALIFICATIONS:

REQUIRED ABILITIES, KNOWLEDGE AND SKILLS:
• Fluent in Secwepemctsin
• Two (2) years of related Secwépemc Language teaching experience, preferably in a First Nations environment.
Job Posting – Language Teacher
• Exceptional interpersonal and communication skills.
• Flexible, committed and enthusiastic.
• Friendly and supportive to school children, school staff, and guests in the school.
• Ability to function within a flexible classroom configuration and schedule.

REQUIRED LICENCE, CERTIFICATION ETC.:
• B.C. Professional Teaching Certificate or British Columbia Teacher Regulation Branch Language Certificate.
• Bachelor’s degree preferred.
• Criminal Record Check

HOURS OF WORK: 8:00 a.m. to 3:30 p.m. Non – normal shift may be required.

PAY GRADE: As per current salary grid.

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

Deadline for the Job posting is June 8, 2017 to be received no later than 2:00 p.m.
Submit Job Application Form, cover letter, resume, and references online: tkemlups.ca, by email: This email address is being protected from spambots. You need JavaScript enabled to view it., by fax: 250.828.9847, or in person, at our Human Resources office #200 – 355 Yellowhead Hwy.
Office Hours are Monday to Friday 8:00 a.m. to 4:00 p.m. & closed for lunch from noon to 1:00

We require each applicant to fill out an online Job Application Form, which can be found on the tkemlups.ca website

Any late submissions or submissions without the Job Application Form WILL NOT be considered for an interview.

Copyright 2016 Nicola Tribal Association. All Rights Reserved.